Representative Payee

Website ARC Rutland Area

Representative Payee

ARC Rutland Area

128 Merchant’s Row, Suite 401

Rutland, Vermont 05701

About ARC Rutland Area –  (Advocacy, Resources, Community)

ARC Rutland Area is a small 501(c)(3) nonprofit organization with an annual average budget of $100K.  Our mission is to advocate for the right of individuals with developmental disabilities and their families to be regarded as valued citizens with the same entitlements as non-disabled individuals, including the right to lifelong opportunities for personal growth and full participation in the community. We offer a variety of programs in support of this mission.  To learn more about our agency and our programming, please visit our web page at

Position Overview

ARC Rutland Area is hiring immediately for a part-time Representative Payee.  The Representative Payee performs a variety of time sensitive accounting and clerical duties to maintain and update client account records. Duties include: accurately preparing checks and maintaining client checking accounts, completing paperwork regarding clients’ benefits, and other similar duties. Duties include customer service related items both in person and on the telephone with outside agencies, clients and their other service providers, and support persons.

Job Description

·         Maintains confidentiality.

·         Prepares and follows a budget for each of the individual clients.

·         Completes annual reports to social security for each individual client, as the reports come into the office.

·         Prepares weekly expense checks for the whole month, on the 3rd of each month with rent.  Some clients will come in the office to pick them up on Mondays.

·         Prepares and cuts checks for all the bills for each individual client; i.e. rent, electric, fuel, phone, cable, internet, etc.  And mails them out in a timely manner.

·         Insure that each client’s assets do not exceed the SS resource limit

·         Cut checks for monthly payee service fees from each individual payee account; keep in ledger and prepare for them to be deposited into the corporation’s bank account.

·         Redirect disability eligibility paperwork to clients’ case managers, make sure to follow up with case manager for copies and to validate the paperwork was done.  If there is no case manager, contact client and fill out paperwork with them and mail promptly.

·         Fill out all necessary paperwork for clients’ applications and reviews to maintain their benefits i.e. SNAP/food stamp, Medicaid, Medicare, Section 8 housing, subsidized housing forms, Long Term Med. forms, Assistive Community Care Services (ACCS) eligibility forms for individuals that don’t have case managers.

·         Supports agency efforts to ensure that agency and regulatory standards are met and maintained, including agency SSA audits and other reviews.

·         Create and maintain respectful and trusting relationships with clients, offering support and de-escalation as needed during direct service and in program communications.

·         Maintain ongoing contact with each client’s relevant support service providers, i.e. Social Security, Rutland Mental Health Services / RMHS Developmental Services, Southwestern Vermont Council on Aging (SWVCOA), Economic Services, all landlords, HireAbility Vermont (formerly Voc Rehab.), banking staff,  a family member, and  their case manager.  Fax information as needed for various requests

·         Ensure that contact with families and outside agencies is provided in a professional manner on an ongoing basis.

·         Any other duties that may arise.  This position reports to the Executive Director.

Requirements, Skills, and Qualifications

·         Associate’s Degree preferred and/or comparable and relevant work experience

·         Strong sense of self-motivation and innovation

·         Strong time management skills and the ability to set priorities to meet deadlines while maintaining a high level of accuracy..

·         Excellent interpersonal skills and demonstrated ability to work effectively and collaboratively with a diverse population of clients with developmental and intellectual disabilities, outside agencies, other care providers, family and community members.

·         A commitment to providing services within an atmosphere of dignity and respect

·         Good working knowledge of QuickBooks and Microsoft Office

Hours, Salary, Benefits

This is a part-time 25 hours per week position.  Salary is $16 per hour with paid vacation and sick days.

How to Apply

Interested individuals should submit a cover letter, resume, and three references to [email protected]

ARC Rutland Area is an equal opportunity employer.

To apply for this job email your details to