Bookkeeper/Office Manager

JOB SUMMARY:

The Bookkeeper/Office Manager manages various Business Office and Accounting functions. They are responsible for accounts payable, payroll and various office and human resources administrative functions.

ESSENTIAL FUNCTIONS:

Bookkeeping

• Ensure that accurate, complete and timely financial transaction data is entered into Quickbooks.
• Process payment to and reconcile credit card accounts.
• Monitor accounts payable and schedule and process vendor invoices and payments. Maintain relationships and communications with vendors as needed.
• Prepare checks for signatures.
• Make bank deposits.
• Prepare invoices and track receivables.
• Maintain product inventory records, including Cost of Goods.
• Compute and process state sales taxes as necessary.
• Assist the Accountant with preparing and gathering items for the annual audit as needed.
• Maintain all bookkeeping and filing records including electronic files.
• Enter and reconcile data and prepare reports from camp registration system.
• Manage accounting entries for ticket sales, concession sales, and seasonal Tour and Camp sales receipts.

Payroll/HR

• Responsible for distributing and collecting completed employee forms. Maintain confidential employee files.
• Process and manage all aspects of payroll and employee benefits. This includes  preparing payroll, tracking all benefits, and resolving problems, and providing payroll reports as needed.

Administration

• Keep an updated inventory of office equipment/fixed asset list.
• Purchase and maintain up-to-date inventory of office supplies.
• Perform miscellaneous administrative tasks, including filing.
• Develop and manage office policies, procedures, and process improvements in  collaboration with relevant staff.
• Support the coordination of activities with other staff in order to carry out the  mission of Circus Smirkus.

KNOWLEDGE AND EXPERIENCE:

• Minimum of three years of progressively more responsible work experience in a general office environment.
• One to three years of bookkeeping experience, including familiarity with payroll processing.
• Strong organizational skills and ability to handle competing priorities.
• Very good oral and written communication skills.
• Basic understanding of MS Office applications (MS Word, Excel, etc.) and electronic filing systems (OneDrive, Dropbox. Google Drive).
• Accuracy and attention to detail.
• Experience working in non-profit sector preferred.

WORKING CONDITIONS:

Work is in an indoor office setting, with the option to work a combination of remote and on-site. Onsite requirement increases during the circus season (May thru September).

PHYSICAL DEMANDS:

Work involves standing, walking, bending, kneeling, reaching, stooping, hearing, and communicating effectively. May be requested to drive locally for pick up and deliveries, etc.

SUPERVISION:

Supervision is received from the Executive Director, with additional oversight from the Accountant.

A PROMISE OF INCLUSION

Circus Smirkus celebrates all types of peoples, cultures, and skills to showcase the multifaceted triumph of human abilities, particularly among our youth population. Joining Circus Smirkus – as a participant, an employee, a volunteer, or an audience member – means you belong. And to all who join, Smirkus asks for you to embrace our values and to help us create joy and magic for everyone who encounters a Smirkus program. We commit to providing everyone equal opportunity to shine— both in and out of the ring.