Advancement Associate

Website Manchester Community Library

Reports to:  Director of Advancement

Status:  Full time, in person; 40 hours/week, Monday through Friday. Occasional evening and weekend work. MCL will also consider highly qualified candidates preferring 20-30 hours/week part-time.

The Role

The Advancement Associate supports fundraising and community-building activities for the Manchester Community Library. The position’s core responsibilities focus on research, preparation, and record-keeping for fundraising and donor relations.

The Advancement Associate ensures the effective use of the Library’s donor database to facilitate clear communication, reporting, and prompt acknowledgment to donors. In addition, this critical role maintains constituent records, building reports for analytics and communication across the organization. The Advancement Associate reports to the Director of Advancement*.


A bachelor’s degree in business, communications, liberal arts, non-profit management, or other related field is preferred.


A minimum of one to three years of professional experience or relevant experience in another industry or field.


Alignment with MCL’s mission, vision, and values • Commitment to diversity, equity, and inclusion • Excellent verbal and written communications skills • Aptitude for and desire to work with writing and storytelling • Comfort with and the ability to manage information, schedules, and using databases • Action-oriented, organized, self-starter with time-management skills • Great attention to detail • Ability to make decisions and act within established policies and procedures • Excellence in managing projects, from conception to completion • Willingness to work in an often changing and fast-paced environment • Problem-solving skills and ability to resolve conflicts • Proficiency in Google Workplace, Microsoft Office; experience with CRM databases; technology versatile and data-driven • Ability to manage confidential information and sensitive situations with discretion and professionalism


Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The following list comprises the primary job responsibilities; it is not designed to be a comprehensive listing of all activities that may be required.

Maintain accurate records and data entry of all pledges, grants, and donor relationships • Generate acknowledgement letters and other advancement correspondence • Maintain organized, up to date, and complete files for all funder relationships, either digital or paper as required • Coordinate monthly revenue reconciliations • Lead execution of fundraising appeals by generating mailing lists, ordering materials, and printing letters; track appeal results •  Assist with fundraising special events throughout the year including periodic evenings or weekends • Assist in preparation of grant requests and compiling grant materials • Maintain accurate records for required reporting and deadlines for grants, communicate upcoming deadlines with appropriate staff, and update database •  Maintain process and procedure documents related to advancement functions • Assist with MCL communications, including updating website, designing and publishing social media posts, providing content for weekly newsletters, and coordinating and scheduling content on Library’s marketing platform (Mailchimp) • Other duties as assigned or required to meet business needs.

*In the future, this position might also support communications and marketing.


Salary range: $40,000 – $43,000

The excellent benefits package includes medical, dental, life, and disability insurance and retirement and generous leave policies. Interested candidates should send a cover letter and resume to Sally Hespe, Director of Advancement, [email protected]

The Manchester Community Library is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by applicable law.

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