Office Manager

Classification: Full time, 32 hours per week, non-exempt employee with benefits; supervised by the executive director; in person; $26.50 per hour.

Primary Goal: Supporting the change work of Mosaic through maintaining a safe, organized, and joyful workplace.

Qualities: An ideal Office Manager thrives on organization and clear communication. They are proactive, flexible, and full of optimism and creativity. They love understanding and integrating details and fine-print while holding big-picture change objectives. They find their calling in helping others to do their best work and wish to invest their energy in a dynamic and transformative phase in the life cycle of an organization dedicated to violence prevention and response.

Outcomes:

-Mosaic is a safe, organized, and joyful place to work;
-Mosaic’s team has the administrative and facilities support necessary to do their best work;
-Mosaic’s document/data collection and storage systems are aligned and supported;
-The Mosaic offices are clean, organized, in good repair, accessible, and staffed to support the people served and the teams providing the services.

Strategies/Conditions:

-Provide facilities, administrative and executive assistance;
-Provide full time, in-person office coverage Monday through Friday in shifts that are somewhat flexible between 8 and 4 pm (this position is 32 hours and needed here daily but can be flexible within those hours to meet personal and Mosaic needs);
-This is a relevant summary of the type of work that this position will be doing for Mosaic. https://www.spendesk.com/blog/office-manager-skills/. ——Mosaic will have a team of 7 full time workers and 4 part time workers. Mosaic contracts with a CPA and this position provides basic bookkeeping support.
-This position requires frequent and repetitive movement, extensive computer use, exposure to typical office environments, and additional exposure to vicarious trauma. Frequent use of stairs is necessary to meet the duties of this position.

Qualifications:

-Any combination of experience or education equal to a Bachelors of Arts or Science Degree and at least three years of relevant work experience.
-Ability and commitment to work within a team model to achieve organizational goals;
-Experience in creating systems of efficiency;
-Excellent verbal and written communication skills, organizational skills;
-Computer and database proficiency;
-Background check will be conducted;
-Driver’s license and some in-area travel required.
Additional Information:

-Mosaic strives to build a diverse and inclusive community. We believe that our organization must honor the cultures, beliefs, and values of those we serve, and foster an environment of mutual respect, acceptance, and equal opportunity. Mosaic does not discriminate on the basis of race, gender, sexual orientation, religion, age, ability, or national origin.
-Applicants must submit a letter of interest, resume, and contact information for at least three professional references for their application to be considered. In the letter of interest, applicants are requested to briefly address the following:
-Some thoughts about violence prevention.
-Their description of an ideal workplace.