Summits & Fellowships Coordinator

Website Out in the Open

Title: Summits & Fellowships Coordinator

Location: Brattleboro, Vermont | or remote with regular travel to Brattleboro for candidates based elsewhere in the Wabanaki Confederacy or Nipmuc Nation in the states of Vermont, New Hampshire, Maine, or Massachusetts.

Time: Part time, averaging 20 hours per week, occasionally more when a gathering is happening (will even out with downtime/flex time in weeks further from a gathering). May grow into a full-time position in the future as resources allows.

Salary range: $20-22,500 annually, dependent on experience.

We are excited for the return and expansion of our much-beloved Out in the Open Summit for Rural & Small Town LGBTQ+ Folks. We are planning to increase the number and frequency of Summits and Fellowship opportunities over the coming years and the person in this role will have a large part to play in that work. Our Summits & Fellowships Coordinator will coordinate and manage logistics for these gatherings as well as their planning processes. In addition to logistics, this person will contribute to the content, feeling, tone, sense of belonging, accessibility, and agenda, of these spaces. They will work as part of a small collaborative team building a powerful movement of rural LGBTQ+ people.

What You’ll Do

As Summits & Fellowships Coordinator, you’ll be the go-to person on all things Summit- and Fellowships-related!

Specifically, you will:

Manage Summit & Fellowship Logistics, including day-of needs

  • Create & send outreach materials, application forms, & registration forms.
  • Manage registrations & communicate with all attendees.
  • Work with the Operations Director to ensure all community members receiving payments or stipends receive them in a timely manner and that we have all needed documents.
  • Coordinate and work to meet attendee & fellow accessibility needs.
  • Liaise with vendors including venues/spaces, kitchen tops/witches, rental companies, caterers, space/session facilitators, etc.
  • Manage and track event budgets making sure we meet our goals and needs for gatherings while remaining on-budget.
  • Create ways to gather feedback and incorporate pertinent participant feedback into future iterations of gatherings.
  • Be present on-site during gatherings, ensuring the days run smoothly, needs are met, and any emerging issues are resolved.

Work alongside the ED, collaborating organizations, and community volunteers to plan content, agendas, & activities for Summits & Fellowships

  • Coordinate regular planning calls/meetings.
  • Keep notes from planning conversations & carry out follow-up tasks/action items.
  • Give input on agendas, content, outside facilitators, and structure of gatherings.
  • Look for ways to continue improving participant experiences during these gatherings and work to implement them.
  • Reach out to and coordinate with possible partners and collaborating organizations.
  • Help create a sense of belonging for all at Summits & in Fellowships.

Support whole-organization development & fundraising

  • In collaboration with other staff and the Board of Directors, support whole-organization efforts to financially and materially sustain our work during gatherings as well as at other points throughout the year.

Other related duties as assigned.

 

Who You Are

This is a fabulous, part-time opportunity to help shape the present and future of a growing, creative, rural, LGBTQ+ organization and community. People who are a good fit for us will have: experience managing logistics for both large and small events while offering a welcoming presence for attendees; deep experience working with LGBTQ+ people, preferably in a rural setting; the ability to positively represent our organization; a high level of attention to detail while also holding excitement for connecting with people; enthusiasm for trying new things; the ability to approach creating experiences with access in mind; and an understanding of and commitment to (including their own continued growth) the movement building work, values, and mission of Out in the Open. Our Summits & Fellowships Coordinator will ideally be someone who is constructive and purposeful, a highly-skilled communicator, and can/is willing to draw from harm reduction principles and non-coercive peer support models when helping to craft spaces. We are looking for someone who finds joy in their work, in collaborating closely, and who makes time to laugh.

What Else You Should Know

In addition to a salary, our Summits & Fellowships Coordinator will receive benefits including paid time off, paid sick time, a work from home stipend (while remote during COVID), and a wellness stipend or a monthly HSA contribution. Additional benefits may become available during the course of employment.

Extensive use of computer (provided by OITO) required, including use of Zoom, Google Suite, Slack, and other similar programs. Some evenings and weekends will be required as well as occasional in-state and out-of-state travel. Regular in-person work in the Brattleboro area will be required. We are currently working primarily remotely and anticipate a return to in-person work as COVID-19 allows. This role will require in-person work during gatherings. The person in this role must be, and remain throughout their employment, fully vaccinated against COVID-19 and be willing to share confirmation of current COVID-19 vaccination.

To Apply

If while reading this you keep thinking “this sounds like me!” please send your resume and a cover letter describing why you think you’d be great at this job to [email protected] by July 7, 2022.

 

Applications are strongly encouraged from Black people, Indigenous people, people of color, trans people, Two-Spirit people, LGBQI+ people, and those with experience living in rural communities. OITO affords equal employment opportunity to all qualified persons.

 

Who We Are

OITO connects rural LGBTQ people to build community, visibility, knowledge, & power. We are guided by strong organizational values such as celebrating resistance, anti-racism, and joy. We believe that rural LGBTQ+ people have a critical role to play in the collective liberation of all people. More about us at WeAreOutintheOpen.org.

 

 

To apply for this job please visit www.weareoutintheopen.org.