Clinical Administrative Assistant

Converse Home is a warm and welcoming assisted living community in downtown Burlington known for our warm and welcoming homelike atmosphere.  Our team is committed to creating a nurturing and safe environment where residents can thrive and enjoy their golden years.

We are seeking a highly organized and detail-oriented Clinical Administrative Assistant to support our nursing department.  This role is essential in ensuring smooth daily operations and providing administrative support to our nursing staff. The ideal candidate will have strong communication skills, excellent computer proficiency, and the ability to maintain confidentiality regarding sensitive resident and employee information.

Key Responsibilities:
Staff Scheduling: Create and manage the nursing staff schedule, ensuring adequate coverage for all shifts.
Time Off Coordination: Handle time off requests and call-outs, ensuring consistent staff coverage.
Agency Coordination: Collaborate with outside agencies to fill open shifts and communicate schedule changes promptly.
Administrative Support: Assist the nursing department with projects, take meeting minutes, and manage related tasks.
Documentation Management: Review and update nursing department logs, lists, and forms, such as shower lists, bed rail logs, and other resident information in the quick information binder.
Policy and Procedure Updates: Review and update nursing department policy and procedure manuals as directed.
Data Entry: Enter and maintain sensitive resident information and other data into the computer system.
Staff Education Tracking: Enter and track mandatory yearly staff education and ensure education hours are recorded. Assist the Assistant Director of Nursing with scheduling and monitoring attendance.
Resident Data Management: Update resident information in Point Click Care, and manage access for new hires.
Clinic Coordination: Work with the Director of Nursing to organize resident clinics, such as Foot Care and Vaccination clinics.
Reference Requests: Support the nursing department in obtaining reference requests for RCA/LNA’s.

Qualifications:
Associate degree or minimum of 5 years of office experience.
Excellent computer skills, with proficiency in data entry and management software.
Strong organizational and problem-solving abilities.
Professionalism and excellent communication skills.
Ability to analyze information and maintain confidentiality.
Prior experience in healthcare administration, especially in assisted living, is preferred.

Benefits:
Competitive salary commensurate with experience.
Comprehensive benefits package including health, dental, vision insurance, and paid time off.
A supportive and collaborative work environment

How to Apply:
Interested candidates should submit their resume and cover letter to [email protected]

The Converse Home is an Equal Opportunity Employer.