Director of Administration

Website The Good Samaritan Haven

Job Title: Director of Administration – Full time exempt position

Reports to: Executive Director

Job Summary: The Director of Administration is a member of Good Samaritan Haven’s
management team who focuses primarily on administrative, financial, facilities and grant
management systems. This position works closely with the Executive Director in the day to day
administrative oversight of our organization to ensure that GSH’s internal systems function
efficiently and effectively.

Duties and Responsibilities:
Operational management duties include: working closely with the central administrative team
(Chief of Staff, and leads of Human Resources, Development/Fundraising, Shelters & Facilities,
and Case Management) in collaboratively carrying out the vision and mission of Good Samaritan
Haven, ensuring the organization meets best practices. Reinforcing consistency in the
organization’s policies and procedures. Working collaboratively to support special projects as
well as ensure that all day-to-day administrative functions are performed.

Examples of administrative duties include: working with both the Associate Director of
Development and the Intake & Data Specialist to manage state compliance, grant funder and
shelter reporting requirements; administering insurance policy renewals; maintaining GSH’s
licenses and permits; managing GSH’s Password Management System; serving as the chief
liaison with GSH’s technology consultant; maintaining technology and equipment and
coordinating the use of office space. Become familiar with GSH’s agency partners and
participate in community partnerships.

Financial management duties include: In partnership with the Executive Director, ensure
financial health by tracking program and financial outcomes, providing leadership in budgeting,
planning, and reporting. Developing and monitoring an annual organizational budget with the
Executive Director, advising the Board and the Executive Director on financial policies, practices
and strategies, serving as the main liaison with GSH’s full charge bookkeeper, managing vendor
relationships, purchases and accounts, reviewing all invoices and contracts for payment,
striving for cost containment, monitoring GSH’s monthly financial statement, and maintaining
procedures for documentation and compliance.

Facilities management duties include: working closely with the Director of Shelters & Facilities
to plan, monitor and budget to ensure that our sites are legal, safe and attractive. Help support the maintenance and renewal of our buildings and grounds by regularly reviewing and
responding to GSH’s Capital Needs Assessments and utilizing them as a management tool.

Grant Management duties include: working with the Development & Fundraising team to build
project and program budgets; reviewing grant agreements; managing grant compliance;
supervising financial and program reporting; and managing program and financial audits.

Supervision received: The Director of Administration reports to the Executive Director and
works collaboratively with all staff to ensure efficient management of Good Samaritan Haven’s
administration, finances, facilities and grants.

Qualifications:

  • Experience working in a non-profit organization setting
  • Demonstrated writing and communications skills
  • Strong time-management skills and ability to meet strict deadlines
  • Strong organization and data processing skills. Ability to analyze data, identify areas of
    improvement, and develop action plans.
  • Ability to communicate and work well with staff, board members, and volunteers. Must
    be self-motivated and capable of motivating others.
  • Available for occasional evenings (e.g., weeknight board meetings) and weekend work
    (e.g., housing issues). Flexible scheduling and comp time.
  • Interest in and commitment to Good Samaritan Haven’s mission to provide emergency
    shelter and support services, stability, safety, and hope for people experiencing
    homelessness.

Education: Bachelor’s degree and professional experience in business management, public
administration, budgeting, accounting, financial management, human relations, nonprofits
preferred.

Skills:

  • Strong leadership and people skills
  • Ability to think strategically
  • Experience managing non-profit organizations
  • Familiarity with organizational budgets and financial statements
  • Experiencing managing public grants
  • Proficiency in Google Suite or Microsoft products
  • Excellent active listening, negotiation, and presentation skills
  • Interest in and experience with community partnerships
  • Familiar with best practices in serving people experiencing homelessness

Position details:

This is a full-time position that we wish to have performed primarily from our facility in Berlin.
Benefits include health, dental and vision insurances, paid-time off, a cell-phone allowance and
others. Salary commensurate with experience.
Good Samaritan Haven is committed to equity, diversity, and inclusion in the workplace. We
seek to strengthen our organization by encouraging candidates from various backgrounds and
experiences.

To apply: Email cover letter and resume to: [email protected]

To apply for this job email your details to hwiles@goodsamaritanhaven.org