Program Coordinator for Alumni Relations

The Program Coordinator for Alumni Relations contributes to our efforts to strengthen and sustain the long-term involvement of university alumni, friends, and donors in the life of the University. The specific focus of this role is providing administrative support to the UVM Alumni Relations team to help meet key programmatic objectives. The coordinator will develop and implement systems, policies, and procedures that support the core engagement programs of the Alumni Association.

ESSENTIAL FUNCTIONS

• 65%     Program support – Provide lead administrative support for programs of the Alumni Association, as assigned by the alumni relations officer in charge of the activity.  Tasks may include: coordinating event logistics; producing event support materials; performing data entry; and managing day-of event responsibilities (nametags, check-in lists, onsite materials, giveaways, etc.).
• 15%     Data Management – Develop policies and practices, in collaboration with UVM Foundation IT, for using our data tracking system(s) to manage and track event participants, volunteers, and other engagement metrics.
• 15%     Office Support – Monitor and replenish office supplies and items necessary for departmental operations; maintain accurate financial documentation for record-keeping and reconcile financials; support other Alumni Association activity as needed.
• 5%       Other duties as assigned