Project Manager

Website VITL - Vermont Information Technology Leaders, Inc.

Position Summary

The Project Manager is responsible for the management or oversight of a portfolio of projects across the organization, ranging from small projects to large-scale technology projects that involve resources from across the organization and our vendors.  The Project Manager (PM) will work with VITL leadership, technology, business and operational staff, subject matter experts, stakeholders, and clients.   The PM will be responsible for ensuring alignment on project goals; developing and executing project plans; scheduling, planning and documenting all meetings; scheduling resources; tracking and communicating status; and managing action items.  In addition, the PM will develop and manage project budgets, develop plans for ongoing support of any new tools or capabilities, and manage risks, issues and changes.  The PM will work under the direction of the PMO Lead and in partnership with project sponsor.

The ideal candidate will have demonstrated success in delivering technology projects as well as experience and familiarity with eliciting and documenting business requirements.


  • Follow the software development lifecycle implemented at VITL including planning and estimating, definition, scheduling, tracking and status, issue management, risk management, and change management.
  • Collaboratively lead the definition of project scope, goals, and constraints.  Ensures ongoing alignment with organizational goals and objectives.
  • Develop, execute, and maintain project plans, including work breakdown structure, schedule, deliverables, issue and risk management, and budgets.
  • Coordinate and schedules internal and external resources.
  • Coordinate all project meetings, including scheduling, preparing agendas, and capturing minutes.  Track and ensure completion of all action items.
  • Assist with the preparation of and/or review project deliverables to ensure alignment with requirements and goals.
  • Coordinate project communications, in partnership with project sponsors, to ensure internal and external stakeholders are kept appropriately informed.
  • Oversee development of integrated testing, validation, development of training materials, and the conduct of the training.
  • Manage a diverse stakeholder team including developers, analysts, subject matter experts and project owners (clients) from multiple organizations including VITL, clients, stakeholders and vendors.
  • Develop subject knowledge for assigned projects. Provide leadership and counsel to the team and the organization throughout the project.
  • Ensure that project plans and ongoing project management documents are tied to any relevant grants or contracts which must be fulfilled and work closely with grantor or contract owner to ensure that projects are meeting commitments.
  • Collaborate with Project Champion (Leadership), assigned Team members, and entire VITL organization in support of our shared mission.
  • Contribute to the creation and upkeep of a common set of practices, tools and templates for program, and project management.  Provide education/training to staff on basic project management tools, templates, approaches, and standards.
  • Identify opportunities for operational improvements and efficiencies.
  • Collaborate with the PMO Team to continuously improve VITL’s project management tools and practices.
  • Other duties as assigned.

Supervisory Responsibilities

This job has no supervisory responsibilities. However, Project Managers are expected to advise and guide colleagues in best practice PM techniques in support of effective and efficient meeting facilitation and engagement, documentation, communication of risks and project status, etc.


  • Bachelor’s degree required; significant experience may be considered.
  • Experience with and understanding of the Project Management Institute body of knowledge required.  PMP certification is not required.
  • 3+ years of technical project management experience with a preference for projects in a health care related field.
  • Experience with and/or training in eliciting business requirements is highly desired.

Skills & Experience

  • Familiarity and knowledge of software development methodologies.
  • Ability to manage multiple projects with complex stakeholder interaction: adherence to scope, budget and schedule; issues and risk management, financial management, contract management, program management, and data analytics
  • Ability to manage external resources including Consultants, Partners, Vendors and Clients.
  • Ability to establish and maintain effective working relationships across teams and disciplines, with a proficiency in team building, conflict resolution, and facilitation of large meetings.
  • Strong and clear oral and written communication skills.
  • Effective problem-solving, analytical and time management skills.
  • Health care experience preferred. This might include experience with Health Care IT standards and conventions such as HL7 and IHE protocol, knowledge and experience with leading healthcare system and application vendors and vendor implementation, or professional HIT consulting experience.
  • Experience using standard project management software, VITL uses Smartsheet.

Don’t meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At VITL, we are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be the right candidate for this or other roles.


The ideal candidate will live in Vermont, with the ability to attend occasional in person project meetings.  However, the PM position can be performed remotely.  Eastern Time zone is required.  This position is required to live in and work from the United States. Currently, the VITL team is working remotely.


VITL is committed to the health and well-being of its employees, customers, and community, and requires employees be up to date on COVID-19 vaccinations, as recommended by federal and local health authorities, subject to accommodations provided in accordance with the law.  Individuals will be required to submit proof of COVID-19 vaccination, or have requested and received a waiver, as a condition of employment.

VITL is an equal opportunity employer and prohibits discrimination or harassment of any kind. We are committed to compliance with all applicable fair employment practices laws and a policy of equal opportunity without regard to race, gender, color, religion, sex, sexual orientation, gender identity, age, national origin, place of birth, crime victim status, ancestry, physical or mental condition, disability, pregnancy, citizenship or immigration status, status as a veteran, military service or obligation, a positive test result from an HIV-related blood test, genetic information, or any other characteristic protected by such laws (“Protected Characteristics”). VITL’s policy of anti-discrimination applies to all terms and conditions of employment, including but not limited to recruiting, hiring, training, compensation, benefits, advancement, and termination of employment. VITL prohibits and does not tolerate discrimination against any employee, applicant, worker, or service provider on the basis of any Protected Characteristic.

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